LOCAS Portal User Guide
Your step-by-step guide to the Local Content Assessment System
Penalties
Company Administrator Only
If the system detects non-compliance or the Ministry identifies violations, penalties may be issued. This section lets Company Administrators view penalties and upload proof of payment.
Penalty Categories
Penalties are organised into categories based on the type of non-compliance:
| Category | Trigger | Daily Accrual |
|---|---|---|
| Core Goods Threshold | Local procurement for core goods falls below the required threshold (20% → 40% progressive target). | Yes |
| Non-Core Reservation | Non-core goods/services awarded to non-local suppliers (100% local rule breached). | No |
| Contract Subdivision | Auto-generated when a lot split is approved with non-local supplier allocation. | No |
| Statutory Reports | Quarterly reports (employment, procurement, SDP) submitted after the deadline. | Yes |
| 15% Margin of Preference | A tender awarded to a non-local supplier when a local supplier qualified under the 15% MoP. | No |
| Procurement Plan | Annual procurement plan not published/submitted by the deadline. | Yes |
| SDP Records | Supplier Development Programme participation update missed. | Yes |
| SDP Submission | SDP quarterly progress report not submitted by the deadline. | Yes |
| Record Keeping | Failure to maintain proper records as required by the regulation. | Yes |
Auto-Generated Penalties
Several penalty types are automatically generated by the system when non-compliance is detected:
- Late submission: If a procurement plan, employment return, or SDP report is submitted after its deadline, the system automatically creates a penalty.
- Lot split with non-local allocation: When a lot split is approved and includes allocation to a non-local supplier, a contract subdivision penalty is auto-generated.
- 15% MoP violation: When a tender is awarded to a non-local supplier despite a local supplier qualifying under the Margin of Preference.
- Threshold breach: Detected during quarterly compliance report analysis.
You Cannot Delete Auto-Penalties
Auto-generated penalties cannot be removed by the company. They are created by the system based on factual data. If you believe a penalty was issued in error, contact your MMMD Officer.
Daily Penalty Accrual
Some penalty categories accrue a daily charge for every day the non-compliance continues. The daily rate is ZMW 45,000 per day.
Important
Daily penalties keep growing until the non-compliance is resolved (e.g., the late report is submitted) or the penalty is paid. Resolve issues promptly to minimise the total amount.
Penalty Statuses
| Status | Meaning |
|---|---|
| Draft | Penalty created but not yet finalised (Ministry internal). |
| Open | Penalty is active and payable. Daily accrual applies if applicable. |
| Paid | Proof of payment uploaded and verified by the Ministry. |
| Waived | Penalty cancelled by the Ministry (e.g., due to mitigating circumstances). |
| Cancelled | Penalty withdrawn (issued in error). |
| Disputed | Company has contested the penalty. Under review. |
Uploading Proof of Payment
View the Penalty
Go to Penalties and click on the penalty you want to pay. You will see the full details: category, amount, reason, and accrual history.
Upload Evidence
Click "Upload Proof of Payment" and attach your bank receipt or payment confirmation (PDF, max 10MB).
Wait for Verification
The Ministry reviews your proof. Once verified, the penalty status changes to Paid and daily accrual (if any) stops.
Dashboard Alert
If you have open penalties, a notification banner appears on your dashboard with the count of active penalties. Click it to go directly to the Penalties page.